The EisenHower Matrix is an invaluable tool to analyze one’s activity/task list into one of the four quadrants and is an essential first step in becoming a good time manager and highly effective executive. The EisenHower Matrix has four quadrants Do Now (important – urgent), Schedule (important – not urgent), Delegate (not important – urgent), and Eliminate (not important – not urgent). In many cases these can be postponed indefinitely or ignored. Not Urgent or Important TasksĮvery executive’s in-tray has many task requests that are neither urgent nor important. One approach to ensuring that time is made available for these less urgent, but important, tasks is to diary schedule some time on a daily or weekly basis to address these, perhaps during a quieter time of the day or week. A highly effective executive balances his time between addressing important urgent tasks and equally important tasks that may not have the same degree of urgency. These may become major and urgent issues if not addressed in a timely fashion. There are always tasks that are important but do not require immediate action. Other tasks that require urgent attention but are not important can frequently be delegated to somebody else. Logically we should first address those tasks that are most important and most urgent. Similarly, they can be rated on a scale from very urgent to not urgent. The EisenHower matrix is a useful tool in identifying and managing in a consistent fashion those tasks that should have the highest priority and be completed first.įor purposes of time management, all tasks and activities can be classified on a scale from very important to not important. The EisenHower Matrix/Urgent Important Matrix The designs are text option, a graphic version and a Red, Green, Orange version to indicate the required action/priority for each task. You also get three different designs for each template, i.e. However, the good news is that we provide both, so you can try them, keep both and use the one that you find most useful. In an Action Priority Matrix, the Effort involved is plotted against the Impact of each task.Ĭhoosing between these time management tools can be tricky. On the one hand, it compares urgency, and on the other importance of each task and helps to set priorities. The EisenHower Matrix is also known as Urgent Important Matrix or the EisenHower Decision Matrix. They allow activities to be prioritized and scheduled using defined criteria. The Action Priority Matrix and the EisenHower Matrix both address this shortcoming. The dilemma we face is that the To Do list does not discriminate between the importance, urgency or time required for any of the activities listed. The familiar To Do List is a time management tool that we all use in both our professional and personal live. Time management refers to organizing, planning, and the utilizing our time to increase effectiveness, efficiency, and productivity. Time management is an important requirement for all executives and good time management can frequently be the difference between a highly effective executive and one who struggles to complete important tasks. Highly efficient executives complete a large number of tasks during the working day, while highly effective executives complete those tasks that are important and have a significant impact on how well he/she achieves his/her key goals and objectives. Time is the most valuable resource we have.īecause there is only 24 hours in the day, we all practice time management to some extent. Our Excel management tool is a comprehensive management system that allows you to dynamically control, in real time, all aspects of the tasks/activities, using the EisenHower matrix approach, through a single dashboard. We also offer an EisenHower Matrix Excel Management template Check it out now! The Action Priority Matrix, uses Effort involved and the resultant Impact as the criteria to set priorities. The EisenHower Matrix uses Urgency & Importance to prioritize and schedule activities. The good news is you don’t have to, you get both! Use the one that you find most useful or indeed both in particular circumstances. How do you choose between an Action Priority Matrix or EisenHower Matrix? Action Priority & EisenHower/Urgent Impor ta nt Matrix for Word
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